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Hire an Invoice Processing Executive
Hire a dedicated Invoice Processing Executive to capture incoming supplier invoices, match them against purchase orders and goods receipts, and code them correctly — inside Dext, Xero, Sage or your ERP. Built for UK businesses where invoice volume has outgrown someone doing it between other jobs.
Tell us the essentials — we'll come back with exactly how we'd fix your AP.
This is the front door of your Accounts Payable process — where an incoming supplier invoice gets captured, checked against what was actually ordered and received, coded to the right place, and either passed through clean or flagged if something doesn't add up. It's not about typing numbers into a system. It's the control that stops a wrong or fraudulent invoice from ever reaching a payment run.
Once an invoice is processed, it's ready for our Accounts Payable service to actually pay it, or for your own AP team to take from there.
The same four steps whether you're processing fifty invoices a month or eight hundred.
We sign a full NDA, then connect to your capture tool and accounting system — Dext, Hubdoc, Xero, Sage or whatever's already running.
Your assigned specialist processes a real batch of your invoices — often the current backlog — so you can judge matching and coding accuracy first.
Scoped against your actual invoice volume — 40, 80 or 160 hours a month, reviewed and adjustable every cycle.
Captured, matched, coded and queued for payment — with exceptions flagged rather than guessed through.
None of this is a competence problem. It's a volume problem — one person can keep up with fifty invoices a month between other tasks, not five hundred.
Capture and coding happen in batches whenever there's time, so the queue is always weeks behind arrival.
Every invoice is captured and coded within a set turnaround, so the queue never has a chance to build up.
No one checks the PO or goods receipt before it's approved, so pricing errors and duplicate charges slip through.
PO, goods receipt and invoice are checked against each other, and anything that doesn't agree gets flagged, not guessed.
Without a managed queue, there's no real visibility into what's processed, what's pending, and what's stuck.
Processed, pending and exception counts are tracked, so you always know exactly where things stand.
No card, no contract — let us process a real batch and judge the accuracy yourself.
No vague scope. Here's the full list of what a UK business gets from our invoice processing support, split into daily capture and the controls behind it.
The recurring work that keeps the queue moving, every day.
The checks that keep the queue accurate and audit-ready.
If invoice volume has outgrown one person doing it between other jobs, this fits — whether that's fifty invoices a month or several hundred, remotely, in UK business hours.
The core work is the same, but what matters most shifts depending on who you are.
Tell us your monthly invoice count and capture software — we'll tell you honestly whether 40, 80 or 160 hours makes sense.
Read it the way you'd read a job spec — because that's exactly what it is, just outsourced and flexible.
Request a full CV and a short call with your assigned specialist before you commit to anything.
Every card below is a profile on our books — the experience, tenure and tooling are exactly what you'd get assigned to your account. Ask for a full CV and reference check any time.
No need to wait for the form at the bottom — reach us directly, however suits you.
Good for sharing a sample invoice batch or your current backlog.
info@exuberant-global.comWe capture and code invoices inside the tools you've already chosen — nothing new to learn on your end.
Don't see your setup listed? If it's used by a UK business for invoice capture or accounting, chances are we've already worked in it.
Scoped to fit however much of the invoice queue you want to hand over, from clearing a backlog to running the whole front-door process.
Whatever your job spec calls this — Invoice Processing Executive, Invoice Data Entry Specialist, AP Processing Executive, or Purchase Ledger Clerk — it's the same work we do every day for UK businesses.
Every incoming supplier invoice logged from PDF, email or OCR feed.
Checked against the purchase order and goods receipt before it's coded.
Coded to the correct nominal code and cost centre, then queued for payment.
Worth seeing side by side before you decide how to fill this gap.
| RecommendedHire Us | Full-time in-house hire | |
|---|---|---|
| Time to start | 24–48 hours | 4–8 weeks of recruiting |
| What you pay | £8–£15/hr, only for hours used | Salary + NI + pension + overheads |
| Backlog clearance | Included as part of onboarding | Falls on the new hire's first weeks |
| Sick leave & holiday | Covered — no gap in the queue | You arrange cover yourself |
| Scaling up or down | Anytime, month to month | Needs a new hire, or redundancy |
| If it doesn't work out | Just stop the engagement | Notice period, redundancy cost |
Tell us roughly how many invoices you process a month and we'll tell you straight whether 40, 80 or 160 hours is right.
We typically charge £8–£15 per hour depending on volume and complexity. Scale us up or down as your invoice count changes — no notice period, no redundancy cost.
"We had a shoebox of unprocessed invoices, genuinely. Six weeks later it was a clean, current queue and it's stayed that way."
"Having every invoice actually matched to a PO before it's coded caught two pricing errors in the first month alone."
"As a practice, this frees up our own team to do actual accounting instead of data entry."
"Same-day processing means our AP team is never waiting on us to code something before they can pay it."
"We started at 40 hours to clear a backlog and moved to 80 once we saw how much time it actually freed up."
"Genuinely feels like we added a processing desk, not an outsourced vendor."
Send yours over — we reply within one business day.
No card required. We'll work directly on your real invoice queue under a signed NDA, so you can judge our accuracy and turnaround before deciding anything.
Same outsourced, hourly model — a dedicated person in your software, whatever your accounting practice or business needs next.
Invoice processing, vendor payment runs and reconciliation — the mirror image of billing, for what you owe rather than what you're owed.
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See this roleNot sure which role fits what you need? Tell us the problem and we'll tell you the right person for it.
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